Gym Membership Agreement Template

A Gym Membership Agreement sets out the terms between a fitness facility and the person joining it. It names both sides, states the membership type and term, and lays out the dues and billing schedule, the facility rules the member agrees to follow, an assumption-of-risk acknowledgment for exercising on the premises, and the cancellation policy. Gyms, fitness studios, CrossFit boxes, martial-arts schools, and climbing centers use one so every member knows exactly what they are paying for, what is expected of them, and how to cancel before they ever step on the floor.

The signature and acknowledgment are the point: they confirm the member has read the dues, the cancellation terms, the facility rules, and the assumption-of-risk statement and agreed to them before training. That is why this layout keeps the billing and cancellation sections readable, adds a clear acknowledgment checkbox covering the rules and risk, and places the dated signature block at the end. This is a general-purpose layout with the sections most gym memberships need, not legal advice. Enforceability of dues, auto-renewal, and liability waivers varies by state, so have an attorney review the wording before you rely on it, especially where recurring billing and injury risk are involved.

How teams use this form

A neighborhood gym has every new member sign one at signup so the monthly dues, the billing date, the auto-renewal, the 30-day cancellation notice, and the equipment rules are all agreed up front. A boutique studio uses it to set the class-pack tier, the freeze policy, and the etiquette rules. A martial-arts school records the term, the dues, and the assumption of risk for contact training. The signed copy protects the facility on billing and injury disputes and gives the member a clear reference for what they owe and agreed to.

Customize the terms before signing

Open the Word (DOCX) download to edit the membership tiers, set your own dues and billing cycle, and adjust the facility rules, assumption-of-risk language, freeze options, and cancellation notice. Add your gym name and logo, insert any locker, guest, or personal-training clauses your facility needs, and reword the acknowledgment. The fillable PDF is ready to sign on paper or a device without changing the layout — keep the acknowledgment checkbox and signature block intact so the finished agreement is complete.

Common mistakes to avoid

Do not bury the billing terms — state the dues, the cycle, whether they auto-renew, and how to cancel, because that is where most member disputes begin. Do not skip the assumption-of-risk acknowledgment for a facility where members exercise unsupervised. And do not forget the acknowledgment and signature: an agreement only carries weight once the member has checked the box confirming they read the rules and risk and has signed and dated it. For members under 18, add a parent or guardian signature line.

Example scenario

A 24-hour gym signs up a new monthly member. The agreement lists the $39 monthly dues billed on the 1st, auto-renewal, a 30-day cancellation notice, equipment and re-rack rules, and an assumption-of-risk statement for unsupervised training. The member checks the acknowledgment box, signs, and dates the form. When the member later wants to cancel, both sides follow the notice period in the signed agreement, avoiding a billing argument.

Choosing PDF or Word

This page provides a printable fillable PDF and an editable Word (DOCX) file. Use the Word file when you need to change the tiers, dues, or cancellation terms before printing, and the PDF when the terms are set and you just need the member to fill, acknowledge, and sign. Both include the acknowledgment checkbox and a dated member signature block so the agreement is ready to use.